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Development of outline specifications
Production of tender documentation
Development of detailed work or build specification
Co-ordination of design
Design approvals on behalf of the owner
Identification and assessment of shipyards
Shipyard contract negotiations
Provision of detailed and realistic project schedules
Implementation of project systems
Preparation of final documentation packages


Development of outline specifications

The requirement for a new vessel or vessel conversion can be generated from a number of different reasons.

  1. Replacement of an existing vessel
  2. A requirement to increase its capacity in a certain field
  3. As a result of a contract tender from a third party.

For the first two reasons it is likely that an outline specification would be necessary.

This document should contain enough information for shipyards or designers to get an accurate picture of the vessel required and should contain all of the key performance data.

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Production of tender documentation

If the vessel requirement is generated from a client tender, it is often the case where a substantial amount of detailed information must be with that tender. This can include some of all of the following:

  1. Outline specification
  2. Project Schedules
  3. Health and safety information
  4. Quality Assurance information
  5. Project organization
  6. Project Execution Plans.

The quality of the information presented here can often have a significant influence on the success of a tender.

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Development of detailed work or build specification

This document is the key to the building of a vessel which fulfills the owners need at the best cost. Items missed from the detailed specification will invariably cost the owner more money during the build process. It also sets the quality standards that the vessel will be built to.

Quite often the shipyard will supply this document. In this case a detailed assessment should be carried out and any changes, incorporated at the pre contract stage.

Expertise in this area can save substantial costs later.

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Coordination of design

If the vessel is not an existing design then this must be contracted to a design company or the shipyard. The decision on this must take into account the experience of the designers as well as the cost issues.

The design process is usually split between that required for Classification Society approval, and more detailed design that the shipyard requires to build the vessel. If the shipyard does not carry out the full design it is important to ensure that all aspects of the design are fully covered. The level of detail required can vary significantly between Shipyards. We can manage this process, including the appointing of a suitable Naval Architect, to get the most cost effective solution.

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Design approvals

During the design process it is essential to carry out regular design reviews and plan approvals. Failure to do this can result in systems which are difficult to operate, poor layouts and misinterpretations of owners requirements. These can be difficult and costly to remedy later.

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Identification and Assessment of shipyards

Choice of shipyard is another key element to the success of any project. A full assessment of the technical ability of the shipyard is essential, as well as ensuring that they have the necessary resources available to complete to project on time. We can match the specific requirements of the new vessel or conversion project to the shipyard that can fulfill the contract requirements in the most cost effective way.

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Shipyard Contract negotiations

The build, or conversion, contract defines the full agreement between the Buyer and the shipyard and must include all agreements on price, payment terms, delivery dates, penalties etc. As well as these it should also define the mechanisms to be used in the case of a dispute. Although there are a number of generic forms of contract, they should always be tailored to suit a specific contract. We have experience in negotiating contracts on behalf of both Shipyards and Owners and therefore can obtain the best agreement to suit our client’s requirements.

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Provision of detailed and realistic project Schedules

To manage any project effectively it is necessary to know where you are, against where you should be at any point in the project. Only then can you take the appropriate action to ensure timely completion. One of the main tools used to achieve this is a realistic Build Schedule. We can provide these build schedules, or approve schedules supplied by the shipyards. These schedules can also be included in the contractual agreements.

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Implementation of Project Systems

To get the most cost effective solution for any shipbuilding or conversion project it can frequently be advantageous to use lower cost Shipyards. The disadvantage of this is that they sometimes do not have the appropriate management systems to meet owners and client requirements.

These can include the following:

  • HSE Plans and procedures
  • Quality plans and procedures
  • Project reporting systems
  • Test and Inspection Plans
  • Commissioning procedures

We can introduce these systems on a project specific basis to the Shipyard, and provided the agreements are made pre-contract, the systems have been shown to work well.

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Preparation of final documentation packages

Quite often the final documentation packages issued by shipyards can fall short of expectations and even contractual requirements. We can provide examples and Pro-forma’s and monitor the compilation of records throughout the contract.